Shamrock Curling

Privacy Policy

Last Updated: December 28, 2024

Please read these Terms and Conditions (“Terms”) carefully before using https://shamrockcurling.ca (the “Service”) operated by Shamrock Curling Club (“we”, “us”, “our”).

By accessing or using the Service, you agree to be bound by these Terms. If you do not agree to these Terms, you may not use the Service.

1. Use of the Service

You agree to use the Service only for lawful purposes and in compliance with all applicable local, provincial, and federal laws.

You agree not to:

  • Attempt to gain unauthorized access to the Service or its related systems
  • Interfere with the operation or security of the Service
  • Upload malicious code, spam, or harmful content
  • Use the Service to harass, abuse, or harm others

2. Purchases & Transactions

If you purchase a membership, program registration, event ticket, raffle entry, or any product/service through the Service, you may be required to provide certain information including:

  • Name
  • Address
  • Email
  • Phone number
  • Age
  • Payment details
  • Registration details
  • Personalization details (if applicable)

All payments may be processed by secure third-party providers including Curling.io, Rafflebox, or other platforms that may have their own terms. You are responsible for reviewing third-party terms and policies before completing a purchase.

We reserve the right to refuse or cancel a transaction if fraud or unauthorized activity is suspected.

3. External Links

The Service may contain links to third-party websites not owned or controlled by Shamrock Curling Club (e.g., Curling.io, Rafflebox, provincial curling associations).

Shamrock Curling Club has no control over the content, privacy policies, or practices of any third-party websites and assumes no responsibility for them.

Your use of such linked sites is at your own risk.

4. Intellectual Property

All content, logos, graphics, text, and media on the Service are the property of Shamrock Curling Club unless otherwise stated.

You may not copy, reproduce, redistribute, or sell any part of the Service without prior written permission.

5. Changes to the Service or Terms

We may update or replace these Terms at any time. If material changes occur, we will provide notice by:

  • Posting the updated Terms on this page
  • Updating the “Last Updated” date
  • Providing additional notice where appropriate

Continued use of the Service after changes means you accept the revised Terms.

6. Governing Law

These Terms are governed by the laws of the Province of Alberta, Canada, and the applicable federal laws of Canada.

7. Contact

If you have questions about these Terms, please contact:

Shamrock Curling Club
Edmonton, Alberta, Canada
Email: info@shamrockcurling.ca

Privacy Policy

Last Updated: December 28, 2024

Shamrock Curling Club (“we”, “our”, “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use https://shamrockcurling.ca (the “Service”).

Our practices comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Alberta privacy legislation.

By using the Service, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of personal information:

A. Information You Provide Voluntarily

  • Name
  • Email
  • Phone number
  • Mailing address
  • Birthdate or age category (for league eligibility)
  • Membership details
  • Registration information
  • Payment information (processed by secure third-party partners)
  • Raffle entry details (via Rafflebox)
  • Any additional details needed to complete a transaction

B. Automatically Collected Information

When you visit the Service, we may collect:

  • IP address
  • Browser type and version
  • Pages visited and time spent
  • Device information
  • Referring URLs
  • General location (based on IP)

We use Google Analytics and server logs to improve performance and user experience.

C. Third-Party Services That May Collect Data

  • Curling.io (registrations, league management, payments)
  • Rafflebox (raffle ticket transactions)
  • Vercel (hosting logs for performance and security)
  • WordPress (content delivery, forms, and plugins such as contact forms)

Each provider has its own privacy practices. We encourage you to review them.

2. How We Use Personal Information

We collect and use personal information to:

  • Process memberships, league registrations, and program sign-ups
  • Manage accounts and provide customer support
  • Process payments and receipts
  • Administer raffles or fundraising activities
  • Send service-related notifications
  • Improve website functionality and user experience
  • Meet legal, tax, and regulatory obligations

We will not sell your personal information.

3. Legal Basis for Collection

We rely on:

  • Express consent — when you provide information directly
  • Implied consent — when the purpose is obvious (e.g., registration form)
  • Legal obligations — for tax records, financial audits, or law enforcement requests
  • Legitimate interests — such as fraud prevention and website security

4. Cookies & Tracking Technologies

Our website uses cookies for:

  • Analytics
  • Performance
  • Basic functionality
  • Login/session management (WordPress)

You may adjust your browser settings to refuse cookies, but some features may not function properly.

5. Disclosure of Personal Information

We may disclose personal information:

  • To third-party service providers listed above
  • To comply with legal or regulatory obligations
  • To protect the safety, rights, or property of the Club or users
  • In emergency situations involving health or safety

We do not sell personal information.

6. Data Storage & International Transfers

Data may be stored or processed:

  • In Alberta
  • Elsewhere in Canada
  • In the United States (e.g., Google Analytics, Vercel)

By using the Service, you consent to the transfer of your information outside your province or country.

7. Security

While no method of online transmission is 100% secure, we use commercially reasonable safeguards, including:

  • Encrypted web hosting
  • Password-protected systems
  • Limited access to personal data
  • Secure payment gateways
  • Firewalls and automated security monitoring

8. Data Retention

We retain personal information only as long as necessary to:

  • Provide services
  • Maintain accurate membership records
  • Meet tax and regulatory obligations
  • Resolve disputes

Examples:

  • Registration/payment records: 7 years
  • Membership information: up to 2 years after membership expiry
  • Contact form submissions: 1 year

9. Access, Updates, and Corrections

You may request:

  • A copy of your personal information
  • Corrections to inaccurate information
  • Withdrawal of consent (where applicable)

Requests must be made in writing to the Club email.

10. Children’s Privacy

Our Service is not directed at individuals under 18 years of age.

We do not knowingly collect personal information from minors without parental or guardian consent.

11. Changes to This Privacy Policy

We may update this Privacy Policy at any time. Changes take effect when posted to this page.

12. Contact Information

If you have questions about this Privacy Policy, please contact:

Shamrock Curling Club
Edmonton, Alberta, Canada
Email: info@shamrockcurling.ca